To organise a workshop effectively, you need to be a good facilitator. The main points to bear in mind when organising a workshop are the following:


  • Find days and times that work for everyone: Sometimes 5.00–6.00 p.m. or thereabouts – followed by a pizza or drink or a swim – works quite well because it uses ‘dead’ time creatively and productively without intruding into the evening.
  • Rotate partnerships in the sub-groups: This makes each workshop a new experience for each student, with new partners.
  • Plan collectively the tasks you want to do together and the goals you want to achieve: Ideally, do this some weeks ahead, but with flexibility, as new concerns are likely to crop up as the term goes on. Collective planning encourages both cooperation and taking individual as well as group responsibility. It also discourages any negative traits.
  • Make sure that the goals set are achievable within the time frame: You may have to subdivide workshops over two or more sessions or focus on a particular aspect so that goals and tasks are clear and can be understood.
  • Stick to the time you’ve allocated for completing the tasks set – in groups and collectively: Timing means that a chair or facilitator needs a watch. It’s very tempting to allow what seems to be interesting to go past its allocated time but in workshops, achieving set goals within a time frame takes precedence, which sometimes means moving on.The group feedback mustn’t be ignored. It’s the cohesion for the workshop, when everyone finds out what the others did or thought – the pay-off for their investment. If a group has very interesting things to say, it may continue outside the workshop, perhaps raising points in a seminar.
    In this sense the workshop is the prime mover, the starting off point for new ideas, but you need to maintain the structure of the workshop so that everyone feels a sense of momentum and that targets set have been met.
  • Encourage participants to keep learning diaries: This ensures that they have notes of any pre-workshop preparation, their collective group notes and information from the workshop itself. To encourage future participation it’s important that everyone gets a sense of learning and achievement.
  • Be sure to inform people in good time of any housekeeping: Notify any changes to the time or place of the workshop well in advance. You need to remind everyone of the topic for discussion and ask for any new sources of information they’ve discovered.


What Will It Cost?

Lots of events can be held for free. The best ways to get attendees to attend are free. Space on campus is usually free. Students or members can help with presenting or recording. The most important thing to budget is time.

But some events will cost money, and Snap Skill can help. Talk to us about your needs. If you haven't previously submitted a budget, you'll need to do that too. It can take up to couple of weeks for your budget request to go through.


Collaborate to get more people

Other Snap Skill Chapters: If your event is a good match with another chapter's interests, see if they will announce your event to their members.

Your College Societies: If the subject of your event is relevant to your program, let your fellow students know! If you think there's an educational component to your event, look through the catalog. If you find a program that's a good match, contact the faculty. They may let you announce your event in their program; they may send information to their students, or they might even require attendance.

Engage in a Workshop


Snap Skill workshops provide a way to create an intensive educational experience in a short amount of time, when the time for a more comprehensive effort may not be available. Team up to solve challenges. Or explore careers and a new way of thinking. And that's just the beginning.

Snap Skill college chapters are responsible to organize events at college level, tough these events are held at college level, they are meant for Snap Skill members of all colleges. The college chapters organize various events on a regular basis and you can come to know about them through the chapter representatives at each college

Snap Skill workshops are an efficient way to enhance your skills but organising the workshop can be like trying to herd cats – and everyone knows how uncooperative cats can be – so setting up workshops requires a certain amount of structure and energy. However, arranging workshops has some major plus points:


It looks marvellous on your curriculum vitae.
You impress your tutors (you can invite them along to relevant workshops and encourage them to participate).
You develop a lot of people management, time management and organisational skills in the process.
You contribute to the learning on your course and make it more fun.

Organize a workshop

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Snap Skill Pro Tip


Use email to keep in touch with the group. Emailing is informal and uses the same forms as spoken dialogue. One email copied to the group takes a lot less time than a series of phone calls and you don’t have to worry about when to send them whereas phone calls at the wrong time can be disturbing.

The online communication can turn into a chat room or discussion forum, but can’t replicate the multiple face-to-face interaction of the workshop, so although it can be an extra learning support, it can’t substitute for the live workshop.

Want to Organize your own Event?

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